FILE:  BCBD

Cf:  BCB, BCBB, BCBI

 

AGENDA PREPARATION AND DISSEMINATION

 

 

The Vermilion Parish School Board President shall direct the Superintendent to prepare, or cause to be prepared, an agenda for all regular School Board meetings.  Items of business may be suggested by School Board members, administrative staff, employees, school patrons, or lay citizens of the school district for inclusion on the agenda.  The agenda shall not be changed less than twenty-four (24) hours, exclusive of Saturdays, Sundays, and legal holidays, prior to the scheduled time of the meeting.

 

Each item on the agenda shall be listed separately and described with reasonable specificity and include the name of the person(s) who submitted the item.  Before the School Board may take any action on the agenda item, the presiding officer shall read aloud the description of the item.

 

A request to be considered for a place on the agenda of any items or by any group or individual other than a School Board member shall be filed in writing with the Superintendent no later than ten (10) days preceding the next scheduled School Board meeting.  Any material to be used must be submitted at the time of the request.

 

The Superintendent shall be authorized to waive the ten-day requirement if in his/her judgment the matter to be brought before the School Board is of an emergency nature.  In the event the ten (10) day requirement is waived, and the agenda has been mailed to School Board members, the Superintendent shall, if time permits, mail to School Board members a supplement to the original agenda.  Otherwise, the School Board shall be apprised of his/her action in waiving the time requirement at its next meeting.

 

The Superintendent shall be authorized to decide which matters are of a sufficient importance to require School Board attention.  The Superintendent's decisions may be appealed to the President of the School Board.  Matters which should be handled by the Superintendent and staff shall be left off the agenda and handled by the professional staff in order to conserve School Board time.  In the event the Superintendent and staff cannot solve the problem to the satisfaction of the person or delegation, the matter shall be presented to the School Board at the earliest possible date.

 

No School Board member shall be denied the right to have an item placed on the published agenda of a School Board meeting.  However, a School Board member shall file the suggested agenda item by submitting an email to the School Board President, the appropriate committee chairperson, the Superintendent and the Superintendent’s assistant no later than forty-eight (48) hours preceding the next scheduled committee or School Board meeting.  The Superintendent shall abstain from denying School Board member agenda items concerning the Superintendent.  School Board member agenda items that concern the Superintendent shall be sent directly to the School Board President by submitting an email no later than forty-eight (48) hours preceding the next scheduled committee or School Board meeting.  Except for announcements, requests for expressions of praise, commendations, sympathy, and the setting of dates and times for meetings, an item of business not on the agenda may not be suggested from the floor for discussion except upon unanimous approval of the members present at a meeting.

 

All School Board meeting materials and supporting data shall be disseminated to the members of the School Board and shall be mailed no later than three (3) days prior to any School Board meeting, whenever possible.

 

ORDER OF BUSINESS

 

Agenda Preparation

 

The following shall be the order of business for regular meetings of the Vermilion Parish School Board:

 

  1. As far as practicable, no action will be taken by the Vermilion Parish School Board unless the agenda includes a background report or committee recommendation report.  A draft of the agenda shall be provided to the School Board President before the agenda is mailed to School Board members.

  2. The Superintendent may offer a recommendation on any agenda item.

  3. The Superintendent shall place any item on the agenda at the request of a School Board member.  Such request shall be made sufficiently in advance of the School Board meeting to allow for inclusion in the agenda.

  4. Agenda Routine:

 

  1. Roll Call and Call to Order:

 

  1. Moment of Silence

  2. Pledge of Allegiance

  3. Addendum

  4. Consent Agenda

  5. Student/Employee Recognition

 

  1. Unfinished Business:

 

  1. Adoption of past minutes

  2. Acceptance of Treasurer’s Report - monthly

 

  1. New Business:

 

  1. Superintendent’s Office

  2. Business Department

  3. Legal/Risk Management Department

  4. Curriculum and Instruction Department

  5. Maintenance Department

  6. Student Services Department

  7. Special Services Department

  8. Transportation Department

  9. Human Resources Department

 

  1. Information/Advisory Reports, when necessary:

 

  1. Superintendent’s Office

  2. Business Department

  3. Legal/Risk Management Department

  4. Curriculum and Instruction Department

  5. Maintenance Department

  6. Student Services Department

  7. Special Services Department

  8. Transportation Department

  9. Human Resources Department

 

  1. School Board Member Commentary

    No School Board member shall use his/her commentary to attack another individual School Board member or the School Board as a whole.

 

  1. Superintendent’s Commentary

  2. Adjournment

 

Adopted:  September 23, 2015

Revised:  March 28, 2019

Revised:  July 16, 2020

Revised:  July 21, 2022

 

 

Ref:    La. Rev. Stat. Ann. §42:19

Jackson v. Assumption Parish School Board, App. 1 Cir. 1995, 652 So2d 549, 1994-0901 (La. App. 1 Circ. 3/3/95)

Board minutes, 4-20-89, 10-19-00, 9-23-15, 3-28-19, 7-16-20, 7-21-22

 

Vermilion Parish School Board