FILE:  DFJ

 

LEASE OF SCHOOL LANDS

 

 

The Vermilion Parish School Board may execute a lease of any of its school land.  Leases for the production and removal of minerals granted by or on behalf of the School Board shall provide for a minimum of royalties of one-fourth on all oil and gas, sulphur, potash, and other minerals produced and saved and twenty-five percent (25%) on lignite and salt.  All mineral leases shall be advertised, received, opened and accepted/rejected by the School Board.  The School Board may reject any and all bids that may be submitted or may lease a lesser quantity of property than advertised and withdraw the rest.

 

Leases for the purposes of trapping, grazing, hunting, agriculture/farming or any other legitimate purposes other than for removal of oil, gas, or other minerals, may be executed on such terms and conditions as are in the best interest of the School Board and in compliance with state law.  Such leases shall be awarded only after formal advertisement for and receipt of bids as set forth by state law.

 

The School Board shall require all appropriate leases, as determined by the School Board's legal adviser, to include the purchase of appropriate liability insurance by the individual or organization leasing the property, which shall hold the School Board free from any liability that may result directly or indirectly from the leased property's usage.

 

GEOPHYSICAL OR SEISMIC SURVEY PERMITS

 

The School Board may grant permission for geophysical or seismic surveys to be conducted on School Board property.  For the privilege of conducting seismograph exploration over and across lands owned by the School Board, application must be submitted to the School Board seeking permission to conduct surveys.  If said application is approved by the School Board, the applicant shall be permitted to conduct its seismographic operations in accordance with terms and conditions set forth in the permit agreement for a minimum fee as set by the School Board.  All applications shall contain pertinent information to adequately evaluate the proposed survey.

 

RIGHTS-OF-WAY

 

The Vermilion Parish School Board may grant rights-of-way on school lands upon formal written request.  No application for a right-of-way shall be considered unless certificate of publication of due notice is on file in the office of the School Board, showing advertisement of the pending application has been made two times within ten (10) days in the official journal of the system wherein the school lands are situated.  A fee may be charged for such privilege.

 

SIXTEENTH SECTION LANDS

 

Leasing of Sixteenth Section lands shall be handled as follows:

 

  1. The School Board, upon determining to lease any Sixteenth Section lands, shall publish an advertisement in the official journal of the district where the land is located setting forth a description of the land to be leased, the time when bids will be received, and a short summary of the terms, conditions, and purposes of the lease to be executed.  If the lands are situated in two (2) or more parishes, the advertisement shall appear in the official journals of all parishes in which the lands are located.  The advertisement shall be published for a period of not less than fifteen (15) days and at least once a week during three (3) consecutive weeks.  The School Board may also send notices to those whom it may think would be interested in submitting bids for the leases.  This provision shall not apply to agricultural leases paid on a share basis.

  2. Bids must be enclosed and sealed in the self-addressed return envelope furnished by the Vermilion Parish School Board for that purpose, or a facsimile thereof, and forwarded through the United States mail.

  3. Bids shall be accompanied by a minimum deposit in an amount equal to 10% of the bid but not less than $100.00 or such larger amounts as may be required by state law, and this deposit shall be in the form of cash or a certified check made payable to the Vermilion Parish School Board.

  4. Acceptance or Rejection of Bids Handled Through the State Mineral Board

    When through adoption of the appropriate resolution whereby the School Board authorizes and directs the State Mineral Board to handle the leasing of Section 16 lands, the President of the School Board and the Superintendent, or in their absence, their designee, shall have the authority to accept or reject all bids on Section 16 Lands handled through the State Mineral Board.

 

DIVISION OF LEASE INTEREST

 

The School Board shall not accept Division of Lease Interest orders submitted to it.  However, it will acknowledge such orders in the following manner:

 

  1. When a division Order by a Lessee is received, staff shall not sign the paperwork as forwarded.

  2. In lieu of obtaining the signature of a School Board member or the Superintendent empowered to sign such documents on behalf of the School Board, the staff shall prepare a noncommittal letter and return the paperwork forthwith.

  3. The School Board shall be informed at its next regular meeting, through the use of an I/A, that such a request has been received and denied.

  4. The content of the letter shall be developed as attached so that its contents can be changed, when necessary, at a single School Board meeting without the processing of it through the normal paperwork flow.  The letter shall be acted upon at said School Board meeting so that the staff may continue to serve in an expeditious manner.

 

The approved letter for handling Division of Lease Interest orders with the Mineral Consultant and the School Board Attorney shall be as follows:

 

Inside Address:

 

Salutation:

 

It is the policy of the Vermilion Parish School Board not to sign Division Orders.  We have, however, checked your calculations for the School Board’s division of interest and have not discovered any errors.  The Vermilion Parish School Board, therefore, authorizes you to pay on the stated interest.

 

If we can be of further assistance, please do not hesitate to call upon us.

 

Closure:

 

CC:   VPSB President

Dir. Of Finance

 

Adopted:  July 20, 2016

 

 

Ref:    Constitution of Louisiana, Art. VII, Sec. 4(c), Art IX, Sec. 4(b)

La. Rev. Stat. Ann. §§17:87, 17:87.1, 17:87.2, 17:87.3, 17:87.8, 30:121, 30:122, 30:123, 30:124, 30:125, 30:126, 30:127, 30:128, 30:129, 30:129.1, 30:151, 30:152, 30:153, 30:154, 30:155, 30:156, 41:1211, 41:1212, 41:1213, 41:1214, 41:1215, 41:1215.1, 41:1215.2, 41:1216, 41:1217, 41:1218, 41:1219, 41:1220, 41:1221, 41:1222, 41:1223, 41:1224

Board minutes, 2-23-90, 11-3-05, 2-22-01, 7-20-16

 

Vermilion Parish School Board